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What are acceptable file formats?

The Rapid Review system can accept a many different formats for reviewing and production purposes. Some Rapid Review clients do not support all the file formats accepted by Rapid Review, so please see the journal's Instructions to Authors before creating your manuscript text and figures.

SUBMISSION FORMATS

Acceptable file formats for manuscript submission include a mixture of any of the following:

Text

Graphics *
  • TIFF or EPS created from supported applications (for an up-to-date listing of supported applications, click here)
    • Adobe Acrobat PDF (for reviewing purposes only)
    • Microsoft PowerPoint
    • PostScript (for reviewing purposes only)
  • Mixed Text & Graphics (all for reviewing purposes only)
    • Adobe Acrobat PDF
    • PostScript
    • Microsoft Word with embedded graphics
    • WordPerfect with embedded graphics
    • If using TeX or LaTeX, please save and submit as a PostScript file
  • Compression Software
    • WinZip (PC)
    • StuffIt (PC or Macintosh)
* HINT: It is always best to prepare your digital art in the final size that it needs to be for the finished journal page.

CAUTION! Digital art submitted for Web-based peer review does not require the same high-resolution preparation that digital art submitted for print production does. If your resolutions are too low, you may need to re-create your artwork to meet print requirements upon acceptance of your manuscript.

 

HOW TO CREATE DIGITAL ART

An excellent source of information on preparing digital art for high-quality print production is the Cadmus Digital Art Web site. This Web site also contains other helpful information about preparing digital art, such as a glossary, scanning tips, FAQs, and links to other resource programs, such as the compression program, WinZip. You may wish to follow the instructions to create print-quality "original" graphics, and then secondarily generate a lower resolution version just for use in Web-based peer review.

RESOLUTIONS
Resolutions in graphics files must be at least:

NOTE: Resolution requirements do not apply to graphics created in PowerPoint.

FILE SIZE & TIME TO TRANSMIT
Graphics files can be quite large (3 MB or more) if created at high resolutions (such as 1200 dots per inch) or if they contain 4-color or halftones. Be prepared to wait 10 or more minutes for these files to upload into the peer review database. During that time you should not try to interrupt the program in any way, even though your screen may appear static.

The larger the file, the longer it will take for you to submit it over the Internet. Another variable will be your Internet connection speed—do you have a 56K connection or a slower one? Very large graphics files can take up to an hour or longer to transmit depending on file size and transmission speed.

COMPRESS YOUR FILES
If you are experiencing long loading times or error messages when submitting your digital files, then consider: 1) using WinZip or StuffIt to compress the file first, or 2) re-making your graphics files to lower resolutions. Abandon your online submission process, zip or re-make your graphics, and then submit the full manuscript again with the reworked graphics this time.

 

WHAT'S WRONG WITH THESE FORMATS?

 

GENERAL GUIDELINES

The creation of graphics that will properly reproduce in multiple media is our goal. Journals that are online may still offer print versions or reprints for authors. So please heed the following guidelines.


 

Updated: June 15, 2004

Copyright 2004 Cadmus Journal Services, Inc. All rights reserved.
RAPID REVIEW is a registered trademark of Cadmus Journal Services, Inc.